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Executive Assistant (On-site), HQ/Gold Coast

Job No: TAD23691349
Location: Byron Bay

Be part of a company that is one of a kind in its culture, spirit and passion. Join a proud & growing team that offers quality, hassle free & affordable travel experiences.

 

The Opportunity

We are looking for an experienced Executive Assistant with a keen attention to detail and expert organisational skills to join our TripADeal team, providing direct support to our Chief Executive Officer as well as the wider Senior Leadership Team as required.

You will provide high-level administrative support to the Chief Executive Officer, ensuring the efficient operation of the function, and assisting with the execution of key initiatives. The Executive Assistant will play a key role in facilitating smooth communication and ensuring the senior leadership team can focus on strategic priorities to enable travel dreams to come true!

 

Organisational Structure

You'll report to our Chief Executive Officer, as well as work closely with the wider Senior Leadership Team, and other internal and external stakeholders.

This permanent full-time position is 100% onsite and can be based from our Byron Bay HeadQuarters or Varsity Lakes Gold Coast office, working Monday to Friday, 8-4pm or 9-5pm - you choose! 

This role will require the ability to travel between both TripADeal offices on a weekly basis to provide support to the CEO as well as attend critical meetings and events as required.

 

A Day in the Life

  • Handle incoming communication, screen emails and calls,  invitations and prioritise responses on behalf of the CEO promptly and efficiently
  • Organise and coordinate meetings, including preparing agendas, minute-taking, managing meeting-room bookings, and following up on action items
  • Coordinate travel, accommodation, and itineraries for domestic and international trips optimised for the CEO's schedule; ensuring a seamless travel experience
  • Draft, review, and edit high-quality documents, presentations, and reports as required by the senior leadership team
  • Liaise with internal and external stakeholders, maintaining strong relationships on behalf of the senior leadership team
  • Ensure the smooth running of the CEO office, including schedule management, ordering supplies, managing office services, and coordinating events
  • In addition to the CEO, secondary support is to be offered to the senior leadership team (SLT) with reporting, travel arrangements, event planning, and report preparation
  • Coordinate externals visiting TAD office sites, assist with travel arrangements, facilities required, meetings scheduled etc, ensuring a pleasant and seamless experience
  • Provide timely assistance to team members with Qantas background check renewals
  • Generate, collate and distribute Workday reports in a timely manner, as well as undertake general Workday administration as required
  • Other duties as required by the CEO and wider Senior Leadership Team

 

To be a Front Running Candidate

  • Bachelor’s degree in Business or as relevant
  • Proven experience as an Executive Assistant or similar role, supporting senior executives
  • Strong organisational and time management skills, with experience managing multiple priorities
  • High proficiency in Google Suite and MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Experience in a fast-paced environment, preferably in a corporate setting, and can manage change effectively
  • Strong verbal and written communication skills, with the ability to interact professionally with all levels of the organisation
  • Proactive and solution-oriented with the ability to anticipate needs and resolve issues before they escalate
  • A valid Australian drivers licence with the ability to travel as required
  • The successful candidate will be required to undergo a Qantas background check

 

Why TripADeal?

  • Competitive salary package
  • Flexible work hours 
  • Learn, develop and advance your career within TripADeal
  • Fun, casual working environment, where shoes are optional
  • Staff travel discounts
  • Employee Assistance Program
  • $1,040 per annum of subsidised gym memberships
  • Regular social get togethers  
  • Savings and discounts on groceries, electronics and homewares
  • Volunteer leave as part of giving back to the local community
  • Generous parental leave support program

 

See your next destination as Executive Assistant for TripADeal? Your future pathway is just one click away. Apply now! 

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Questions

Working with TripADeal

Natasha Pancho

Everyday is different here. From dealing with on tour emergencies, to booking customers on bucket list package holidays. It's so good to learn new things about countries I haven't been to or would have never thought of travelling to. There's always something new to experience here

Zoe Mazlin

I started as a travel consultant less than a year ago, TripADeal has given me the opportunity to learn from other departments, take on new exciting tasks, and develop into a leadership role

Terms & Conditions

TripADeal may collect personal information during the recruitment process including ID information such as your name, postal or email address, telephone numbers, licenses, date of birth, your resume and related material, your work history and education history and any other information we consider necessary for TripADeal’s recruitment process.

TripADeal may collect information directly from you, or where relevant, from a third party with your consent. For example, TripADeal may seek information about your prior employment history through reference checks, your eligibility to work in Australia through a visa status check, or any other information through publically available networking sites such as Facebook, Instagram and LinkedIn. If your application for employment is successful and you are offered employment with TripADeal, as a condition of employment, TripADeal will ask you for evidence of your identity and legal entitlement to work in Australia. We will also ask for personal information, such as emergency contact details, tax file number and bank account details which will form part of your employee file.

TripADeal may use your personal information in order to assess your application for positions at TripADeal and invite you to apply for future positions of interest to you, unless you notify us that you do not wish for this to occur. We may disclose your personal information to related companies of TripADeal for the purpose of enabling those companies to consider you, and contact you, in relation to future positions of interest with TripADeal or its related companies.

TripADeal will store your personal information in accordance with its general privacy policy, available here. If you wish to access or correct any of your personal information held by TripADeal, please use the contact details set out on the privacy policy page.

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